A DHQ Library is a secure, centralized location within a DHQ site where users can store, organize, manage, and collaborate on files such as documents, spreadsheets, presentations, images, and more.
It functions like a shared drive or file repository, but with advanced features such as version control, metadata, and permissions.
Key Features:
- Store multiple file types (Word, Excel, PDF, images, etc.)
- Organize content using:
- Folders (traditional structure)
- Metadata (modern, more flexible approach)
- Add custom columns (e.g., Document Type, Department, Status)
- Tag documents with metadata instead of relying solely on folders
- Improve search, filtering, and reporting
- Version control
- Real-time collaboration
- Powerful search
Common uses:
- Bulletins and articles
- Contracts and agreements
- Training manuals
- Floor plans
- Forms
- Maps
- Policies
- Protocols
- School plans
