User Type
Figure 48 Settings >> User Type
This tab allows admins to configure different user types. map them to permit type(s) and set their encumbrance details.
Figure 49 User Type
General - The General tab in Add/Edit User Types, allows the Admin to create/edit all needed Permit Type Mapping(s) for the selected user type. This includes selecting the Permit Type, Overriding the set Issue Amount and specifying the Custom Issue Amount, setting whether it is Primary or Secondary, inputting Expiration information, as well as marking it for Bill Payment and/or Online Payment.
Figure 50 Edit User Type >> General
Encumbrance – The majority of university accounting office’s prefer that all departments route all charges through their payroll/accounting or bursar office. Student’s diplomas may be held by the bursar’s office if all fees have not been paid. Additionally, the accounting/payroll department has the authority to take any fees from an employee's account. To that end, ARMS Parking generates an Encumbrance file by User Type.
The encumbrance process can be generated in two ways Manually or Automatically. When the Admin clicks Run Now it will generate encumbrance for the selected type i.e., permit, citation or credit for that user type. It will also run automatically based on the days entered in the “Business After” field. For example, if business days are set to 15 for Permit, then it will encumber those charges after 15 business days.
Figure 51 Edit User Type >> Encumbrance